Before a large event

Checklist

• Create the session in advance with its languages and attendees, check the rate it shows, and make sure your balance covers the day and the summary.
• Enter the expected attendees. During the session you can raise the Attendee limit in the console if people are waiting.
• Test the join link and the live captions on the venue's network beforehand.
• Sign in on the speaker's device before the event, press Turn on microphone, choose the input and check the level. Nothing is charged until you press Start.
• With several devices open on the same session, the Devices panel shows which one holds the microphone; press Use this device's microphone on the one that should.
• Use one session per room and pause it during breaks. A session ends by itself after 12 hours of live time; for a longer day, end it and start another.
• Import the programme and add the speakers' names to the glossary before you create the session.
• Tell the audience that the captions and translations are made by AI: the Acceptable Use Policy has a notice you can adapt.
• Where accuracy is critical, such as medical, legal or safety information, also book a qualified interpreter.